Asalaamu alaikum warahmatullah wabarakatuh,

We are pleased to see your interest in running for the ISoc Committee. As a Society that caters for over 3,800 Muslim students we need passionate individuals who are willing to continue to build a stronger community for Muslims at the University of Leeds. Below are the important details for the Elections, and also the AGM agenda and if you require any assistance please contact secretary@leedsisoc.com .

IMPORTANT DATES:

  • Nomination Period: 00:00 Wednesday 5th June – 23:59 Friday 7th June
  • Voting Period: 00:00 Saturday 8th June – 23:59 Sunday 9th June
  • Results: Monday 10th June

HOW TO APPLY:

  1. You must be a member in order to apply. Membership is £5 and can be bought via this link https://clubsoc.luu.org.uk/groups/7294/
  2. To run for a committee position, apply online on the LUU website (login at the top of the page) at
    https://voting.luu.org.uk/elections/nominations/1246/

RULES:

  1. You must be a member (and therefore a student) to vote and stand in elections.
  2. Manifesto length must be no more than 300 words (+10%).
  3. Strictly no campaigning (exception is the generic advertising message at the end of this page or sharing Official ISoc posts).
  4. Names of 2 proposers are required to be submitted along with your manifesto (see manifesto details at the end of this page) as well as name, year of study, and degree title. Proposers should attend the AGM. If you can not find 2 proposers please contact a member of committee or secretary@leedsisoc.com .
  5. All candidates are required to attend the AGM (not applicable for secondary elections). If you are unable to attend please contact secretary@leedsisoc.com .

AGM AGENDA:

  • Financial Report
  • Presidential Report
  • Accountability (Core)
  • Accountability (General Committee)
  • Asr Salaah Break
  • Committee Candidate Hustings
  • Constitutional Amendments
  • Award Ceremony
  • Food

POSITIONS:

Below, are all the positions available, as well as a brief outline as to what each role entails, and what skills would be beneficial if you were to apply for the position. More details can be found in the ISoc Constitution. Currently only Brothers’ Socials Officer and International Students’ Representative remain vacant and open to stand for.

President:

The President is responsible for the overall running of the ISoc and looking after the welfare of its membership. Their main tasks will include providing a direction for the Society, managing the ISoc Committee and delegating tasks accordingly, being the ultimate point of call for any questions and issues, and liaising with outside parties. Generally as a signatory to the ISoc account, the President will be partly responsible for the ISoc’s finances and making sure money is spent wisely. They must ensure the Society, and in particular the Committee, work towards fulfilling the Aims & Objectives of the Society (see Constitution) inn a smooth and sustainable manner.

Having good people and time management skills and being able to speak to large audiences is essential for anyone who wants to be ISoc President. As a member of core committee, strong leadership and decision making qualities are also required. The role also involves overlooking the 6 members of Core Committee. Having experience in an ISoc Committee (whether at Leeds or elsewhere) is compulsory for this role.

Vice-President Sister:

The VP Sister is responsible for looking after the welfare of sisters on campus and Committee. She will work closely with the President on all issues relating to the ISoc in particular the general and spiritual development of the Committee sisters. She will oversee and manage the Socials Team and communicate regularly with them to ensure smooth running of their respective tasks.

The VP Sister must be the next point of contact if/when the president is unable to do so.

Having good people and time management skills are essential for taking on the role of VP Sister as well as an interest in looking after the welfare of others. As a member of core committee, strong leadership and decision making qualities are also required. Having experience in an ISoc committee (whether at Leeds or elsewhere) is compulsory for this role.

Vice-President Brother:

The VP Brother is responsible for looking after the welfare of brothers on campus and committee. He will work closely with the President on all issues relating to the ISoc in particular the general and spiritual development of the Committee brothers. He will oversee and manage the Education Team and communicate regularly with them to ensure smooth running of their respective tasks. The VP Brother is also expected to arrange the Jumu’ah khutbahs every week during term time.

The VP Brother must be the next point of contact if/when the president is unable to do so. Having good people and time management skills are essential for taking on the role of VP Brother as well as an interest in looking after the welfare of others. As a member of Core Committee, strong leadership and decision making qualities are also required. Having experience in an ISoc Committee (whether at Leeds or elsewhere) is compulsory for this role.

General Secretary:

The GenSec is responsible for managing all ISoc communications and dealing with the administration of the Society. This includes reading and replying to post and email, maintaining a database of all members, booking venues, taking meeting minutes and ensuring action points are followed up, and knowing what all other Committee members are up to.

The GenSec is responsible for all communication with the Union regarding administration of the Society and is also responsible for organising ISoc elections, AGMs, and EGMs. This position is one of the most important in the committee. It requires someone who is very strong at organisation and written communication. As a member of Core Committee, strong leadership and decision making qualities are also required.

Treasurer:

The Treasurer is in charge of ISoc funds and financial matters as this person will have primary authority over the ISoc account. They will need to approve of all expenditure, whilst conforming to LUU procedures, budget all events and activities and keep a record of all cash inflows and outflows. The Treasurer, along with the President, is responsible for securing funding and sponsorship for the ISoc. Much of this work will need to begin before the academic year through network and good relations with other organisations. During the year the Treasurer will also overlook the tasks of the Prayer Spaces Manager..

As the Treasurer will be dealing with a high flow of finances, candidates need to have an eye for detail and good organisation skills, but also be willing to say no to other committee members if their plans are not feasible or financially viable. The Treasurer must also be aware of the fact that ISoc money is an amanah given to us by donors and members, and therefore, ensuring money is spent responsibly is of utmost importance. As a member of Core Committee, strong leadership and decision making qualities are also required.

Head of Marketing:

Broadly speaking, the role of Head of Marketing (HOM) is to coordinate marketing of ISoc activities, initiatives and events and to design marketing strategies throughout the year.

This involves working with and training the Marketing Team (Media and Publicity officer as well as Marketing Extended Committee members) to make optimum use of marketing tools which include but are not limited to: social media platforms such as Facebook, Instagram, Twitter, Snapchat and Whatsapp; The ISoc website; Youtube; videography and photography; printing for not only posters but also handout material.

It is also important for the HOM to work closely with the Treasurer to give appropriate marketing exposure for sponsors as well as other external organisations such as local Masaajid (Mosques) and educational institutes.

It hence follows that the HOM requires sharp management skills and organisation to ensure smooth coordination of marketing between the Marketing Team. They also requires a creative mind, and ideally, evidence of previous experience in marketing, as this role requires appreciation of the significance of the marketing tools mentioned above. As a member of Core Committee, strong leadership and decision making qualities are also required.

Head of Student Affairs:

The Head of Student Affairs (HOSA) will be the main point of contact between the ISoc, the Union and University, and the rest of campus. They will be responsible for liaising with the Union and University and ensuring that ISoc is following the rules set out by them and ensuring that Muslim students on campus are being represented and supported by them as well as by the ISoc, particularly, international students and postgraduates.

The HOSA will be responsible for ensuring that Muslims are well represented on campus and in Union affairs and politics and should help facilitate this.

The HOSA will also be responsible for maintaining good contact and relationships with other societies on campus in order to help recognise the needs of the different Muslim students across campus as well as foster good relations between ISoc and other societies e.g faith societies. As the main point of contact with LUU Politics and Engagement Officer, LUU Faith Rep, and the University Muslim Chaplain, you should be passionate to tackle and voice the Muslim student opinion on issues such as Islamophobia, endorsing NUS delegates, and candidates for LUU leadership race to name a few. Good communication and people skills are essential for this role as well as a degree of political awareness. As a member of Core Committee, strong leadership and decision making qualities are also required.

Education Officers (1 Brother & 1 Sister):

The Education Officers will be responsible for organising talks, circles and classes. This includes one-off lectures and courses as well as establishing regular study circles and classes as early on as possible. It is helpful if the Education officers have knowledge of a wide range of speakers from various backgrounds. If not, candidates need to be willing to do the necessary research on the background speakers. They will also need to be acutely aware of the religious needs of Muslim students and ensure that speakers brought in are representative of the whole Muslim student body. Throughout the year, a balance should be sought in topics and speakers that cater to the differing needs of Muslim students.

They will also be responsible for interfaith work, da’wah, and tackling common misconceptions.The Education Officers are expected to keep the VP Brother updated with their regular activities and attend all Committee meetings.

Socials Officers (2 Brothers & 2 Sisters):

The Socials Officers will organise all non-educational events; socials, meals, sports, and trips, including big name events such as the Freshers Dinner. The Socials Officers will work together for the big events but then organise their own separate events for brothers and sisters. Socials should be regular and consistent throughout the year, with some bigger events occurring occasionally. The Socials Officers are responsible for liaising with other committee members to organise socials for themed events/weeks.

Socials Officers need to be active and sociable, and be willing/able to bring new ideas to the table as well as taking on board suggestions from members. The Socials Officers will need to also have an interest in sports as they will be responsible for organising regular sports sports for brothers/sisters as well as one-off larger sports events or tournaments. The Socials Officers are expected to keep the VP Sister updated with their regular activities and attend all Committee meetings.

International Students’ Representative

The role of the International Students’ representative (ISR) is to cater for the specific needs of international students. International students have specific needs to be catered for including but not limited to: their early arrival to the UK before semester has started; language barriers or cultural shock; feeling homesick or lonely especially during the holidays when most students return home.

It is hence the responsibility of the ISR to provide a platform to help Muslim International students feel at home in the UK, but to also adress the concerns of Muslim International students such as the ones mentioned above and increase their engagement with the society and the Student population.
Along with the Head of Student Affairs, the ISR has to work with cultural societies, specifically those who have large proportions of International students, to gauge the needs of Muslim international students and work with these cultural societies to provide a relevant platforms for these students. The ISR is expected to keep the Head of Student Affairs updated with their regular activities and attend all Committee meetings.

Post-Graduate Students’ Representative

The role of the Post-graduate Students’ representative (PSR) is to cater for the specific needs of Post-graduate students. Post-graduate students have different needs to undergraduate students, and different circumstances, such as family, career, and a different university timetable. It is hence the responsibility of the PSR to cater for these needs and help create a post-graduate network which can also benefit Muslim undergraduate students.
The PSR, along with the Head of Student Affairs, is responsible for The Alumni Network. The PSR is expected to keep the Head of Student Affairs updated with their regular activities and attend all Committee meetings.

Social Media Officer:

The Social Media Officer is responsible for all online publicity and communications to ISoc members ensuring that members are kept up to date with upcoming events and information about the society. This will involve managing the ISoc website, Facebook, Twitter, Instagram, Snapchat and YouTube account. The Media Officer, alongside the Head of Marketing, will also be responsible for arranging photography and filming at ISoc events and can either do this themselves or through managing a small subcommittee of volunteers (this will include video editing).

Strong time management skills are required due to the consistent duties of this role and prior experience is recommended though not necessary. The Social Media Officer will work closely with the Marketing Team. The Social Media Officer is expected to keep the Head of Marketing updated with their regular activities and attend all Committee meetings.

Publicity Officer:

The Publicity Officer is responsible for designing and putting up graphic design (e.g. posters) for all ISoc events. Creativity is a key quality for this role and some previous experience with image editing software is also helpful (although extra training will be given). With delegation to Committee and volunteers, the Publicity Officer will be responsible for ensuring that posters are placed across key areas of campus well in advance of big events. The Publicity Officer will work closely with the Marketing Team.

The Publicity Officer is expected to keep the Head of Marketing updated with their regular activities and attend all Committee meetings.

Prayer Spaces Manager:

The Prayer Spaces Manager is responsible for making sure the Green Room, Cemetery Lodge and other prayer spaces which fall under the responsibility of the ISoc are kept clean and maintained properly, ensuring the prayer area, kitchen and wudhu facilities are adequate for the Muslims on campus. If elected, the Prayer Spaces Manager will need to familiarise themselves with the Green Room Policy (which governs how we use the Green Room) and make sure the rules are followed by everyone. They will also liaise with estates to ensure the smooth running, and redevelopment where necessary, of the Green Room/Cemetery Lodge.

The Prayer Spaces Manager is expected to keep the Treasurer updated with their regular activities and attend all Committee meetings.

MANIFESTO OUTLINE:

Those listed in bold MUST be included but can just be listed at the start or end of the manifesto.

  • Name
  • Degree Title
  • Year of Study
  • Names of 2 Proposers
  • Why are you running for ISoc? And why this position?
  • Why you are a suitable candidate?
  • What do you aim to achieve in this position?

PROMOTIONAL MESSAGE:

Asalaamu alaikum,

The Islamic Society are electing their new committee and I’m running for the [insert position here] position. Have a read of all the manifestos using the link below and vote for who you think will server you and Muslims at the University best. Vote now! https://voting.luu.org.uk/elections/posts/1181/

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