The Constitution of the Leeds University Union Islamic Society

 

“O mankind! We created you from a single (pair) of a male and a female, and made you into nations and tribes, that ye may know each other (not that ye may despise each other). Verily the most honoured of you in the sight of God is (he who is) the most righteous. And God has full Knowledge and is well-acquainted (with all things).” (Quran 49:13)

Adopted April 2012
In the name of God the Merciful the Compassionate

We, the members of the Islamic Society of Leeds University Union, adopt the present written constitution.

 

ARTICLE 1: NAME, AIM AND OBJECTIVES

SECTION 1

The name of the society shall be Leeds University Union Islamic Society, hereafter referred to as ‘the ISoc’ or ‘the society’. 

SECTION 2

1. Arrange for an environment in which Muslims can practice Islam, specifically:

  • Facilitate daily prayers and hold congregational prayers at the appropriate times, and
  • Facilitate the Ramadan fast (Siam Ramadan).

2. Raise the awareness, demystify misconceptions of, and improve understanding of Islam through regular talks and events. To combat Islamophobia on campus, through improving knowledge and engaging in dialogue in accordance with The Speakers Policy. 

3. To work for the sake of God and fulfil our obligation to spread the knowledge of Islam on campus. 

4. Promote brotherhood, sisterhood and unity amongst all Muslims at the university

5. Promote friendly relations between Muslims and non-Muslims, striving to fulfil their emotional, social and spiritual needs
ISoc Constitution 

6. Ensure fulfilment of responsibilities regarding the management of the Green Room, ensuring the space is maintained and all Muslims are welcome to pray and practise Islam and consistently ensure adherence to The Green Room Policy.

7. Act as the Muslim voice on campus in order to encompass and represent all Muslims on campus

 

ARTICLE 2: MEMBERSHIP

SECTION 1

1. The membership of the society shall consist of “members”.

2. A member shall be any student of the University of Leeds who wishes to be a member of the Society, and agrees to obey the constitution and norms of the Society.

3. All members shall be required to pay a membership fee as decided by the society committee.

4. All members shall be entitled to the relevant privileges as outlined in Section 2 of this Article.

SECTION 2

1. Members have the right to vote, nominate and stand as candidates at the society’s elections.

SECTION 3

1. The ISoc committee can, with good reason, expel or suspend any member of the society.

2. The ISoc committee shall notify the Activities Executive of any expulsions or suspensions. Members are allowed to appeal expulsions and suspensions to the Activities Executive. The ISoc committee may also submit an explanation of their decision. A simple majority vote by the Activities Executive shall decide the appeal and, in the event of a tie, the Chair shall have the casting vote. 

3. Charge(s) of misdemeanour, misappropriation of funds, or violation of the constitution can be brought against a member or a group of members by any member petition signed by at least 10 members. The petition shall be handed over to the President with the consent of the Society’s core committee. The committee will then decide whether to expel or suspend the aforementioned member.

 

ARTICLE 3: COMMITTEE

SECTION 1

The Committee shall consist of:

a) Up to five elected Core Committee members,   
b) A maximum of ten additional elected General Committee members, and  
c) A maximum of five co-opted General Committee members.

2. If a member of the Committee resigns, moves away from the area or is dismissed, the Committee shall co-opt a member to fill the vacated office.

SECTION 2

1. The Core Committee shall be elected by popular vote at the AGM, for the duration of one year. It shall consist of a President, up to two Vice-Presidents, General Secretary and Treasurer.

2. The President shall be responsible for:
a. Overseeing the running of and setting directions for the society,
b. Assisting the recruitment of new members,
c. Enforce discipline amongst the committee and monitoring best practise. Ensuring the committee is working together and functioning professionally, and
d. Act as the main contact with the Development Coordinator.

3. The Vice-President(s) shall be responsible for: 
a. Supporting the president in decision making,
b. Ensuring and assisting in upholding the smooth running of the society, and
c. Acting as President in his/her absence.

4. The General Secretary shall be responsible for:
a. Ensuring committee contacts and membership records are kept up to date,
b. Contacting members with society updates,
c. Communicating with external stakeholders and reading / replying to post and emails, and
d. Producing agendas for and maintaining a written record of all meetings.

5. The Treasurer shall be responsible for:
a. Ensuring the society’s financial soundness,
b. Maintaining a record of all financial transactions of the society,
c. Producing an annual budget for the Society, 
d. Ensuring membership/session/match fees are paid, and
e. Exploring potential income opportunities (events/sponsorship).

SECTION 3

1. The General Committee shall consist of up to 10 elected members and a maximum of 5 co-opted members, for a term of a year.

2. Core and General Committee members are expected to:
a. Attend committee meetings, 
b. Ensure good running and proper financial running of the society, and
c. Ensure sensitive ISoc issues are kept confidential.

3. Core and General Committee members have the power to manage the ISoc on behalf of its members and in accordance with its stated aims and objectives.

4. The Committee, where required, may appoint volunteers onto Volunteer Subcommittees (from among the society members and outside organisations) to assist in carrying out the duties of the Islamic Society

SECTION 4

1. If the committee requires further guidance on a subject, they may seek support from members of the Board of Advisors. 

2. The Board of Advisors shall consist of: 
a. An Ex-Official member of the society,
b. The Union Development Co-ordinator,
c. The Student Equality and Diversity and Activities representatives, 
d. The Faith Activities Group representative, and
e. A qualified scholar with experience, currently Shaykh Muhammed Taher (Imam of Leeds Grand Mosque) for advice on issues related to Islamic jurisprudence. 

3. The Board of Advisors shall be entitled to advise the committee, but shall not be entitled to vote at committee meetings.

 

ARTICLE 4: MEETINGS

SECTION 1

1. The Society shall have at least one General Body Meeting during an academic year. (AGM)

2. An emergency meeting of the General Body may be called by any member of the Committee, where twenty members must be present. Such a meeting is called in order to elect a new committee member, change the name of the society or amend the constitution. (EGM)

3. The Executive Committee shall not have the right to reject holding an emergency meeting if the required numbers of supporters wish so with valid reasoning, under the Union guidelines. 

4. The Committee should notify all members of a General Body meeting or function at least 10 days before the date of the meeting.

5. The quorum requirement for a General Body meeting and its deliberations shall be two-thirds of total members of the Society or twenty members, whichever is lower. It shall be the responsibility of the person presiding over a General Body meeting to check the quorum requirement before beginning the meeting. At any time during the meeting if it is pointed out by a member that a quorum requirement is not met, the meeting shall be adjourned.

6. If the quorum requirement as specified in Clause 5 of this Section is not fulfilled, another General Body meeting shall be called for the same purpose within ten days in which case there shall be no quorum requirement for voting on matters which were to be voted on in the previous meeting.

7. The person presiding over a Core Committee meeting or General Body meeting shall have no right to vote on any issue in the meeting except in the case of a tie.

SECTION 2

1. The Committee shall meet regularly at such a time and place as is most convenient to most of its members. 

2. For every meeting; Committee or otherwise, minutes shall be taken.

3. Committee decisions shall be made by simple majority vote of all present, elected committee members. Co-opted members are allowed to voice opinions but may not vote at meetings. In the case of a tie, the President shall have the casting vote. 

4. The committee may, after seeking permission of the President and/or Vice-President, call someone to a meeting. However, unelected members may not vote at said meetings.

5. The President may call Committee meetings in addition to any regular meeting whenever they consider it necessary. In which case, a minimum of 5 days prior notice is required.

 

ARTICLE 5: ELECTIONS

SECTION 1

1. Annual elections shall normally be held in March/April, in order to elect the Executive Committee for the following year.

2. The elections shall be chaired by the President, who will organise and arrange the AGM. The elections shall also take place in this AGM and members will be notified 10 days prior to the AGM taking place.   

3. Candidates must be allowed no less than 7 days to submit manifestos. Any member of the Society is able to stand for a position. 

4. Candidates must be a University of Leeds student and a member of the Society in order to stand for a position. They must be nominated by two members of the Society; all of whom must be present at the AGM. A manifesto must be provided, either at the AGM or submitted beforehand to the Core Committee. 

5. Manifestos shall include the following information about the candidate: 
a. Personal details: Full name, Student ID number, Subject of study, Year of Graduation, position sought on the committee.
b. The reasons for nomination
c. Qualities and experiences that will aid the candidate in fulfilling the responsibilities associated with the post.

6. The length of the manifesto shall not exceed 300 (+/- 10%) words

 

ARTICLE 6: MISCELLANEOUS PROVISIONS

SECTION 1

1. A proposal for a constitutional amendment(s) shall be signed by 20 members of the Society and submitted to the General Secretary who shall arrange for its consideration by the Executives at the AGM.

2. Proposals for constitutional amendments must be submitted to the Executive Committee no later than March, as the AGM shall take place in April. Ideally, the AGM should be held in April.

3. The condition for consensus is higher for amendments. An affirmative vote by 2/3 of the members present at the AGM is necessary for the adoption of all constitutional amendments.

SECTION 2

1. Anyone who desires to talk on the Friday prayers shall seek prior approval from the President in relation to timing, content and approval as early as possible. 

2. The Core Committee shall have the right to make announcements at all times without prior notice, ensuring the permission of the President.

SECTION 3

1. The Society is registered and affiliated with Leeds University Union.

2. The Society shall not affiliate with any other organisation without the approval of the Core Committee.

3. The society may partnership with a charity every year

SECTION 4

1. The Committee may accept contributions from any source, consistent with the mission and aims of the Society.